Welcome to the Bay Village Schools
In order to ensure a smooth registration process, please read this page carefully.
*Note: You may experience difficulty if attempting to register on a mobile device. We recommend Firefox or Chrome browsers on a desktop computer.
To begin registration, click the “Begin Registration” link after the instructions. After the district registrar reviews your application you will receive an email with instructions on how to create a parent portal and complete the registration forms for your student. You will also have the ability to upload required documentation in this location. For questions regarding the online registration process, please refer to the Ecollect Online Registration User Guide. Due to the COVID-19 outbreak, we are temporarily suspending in-person enrollment appointments. After the online registration forms are complete, please upload all required registration documents or place in a sealed envelope with the student's name and grade level, and mail or place in the mail slot next to the front door of the Bay Village Board of Education, 377 Dover Center Road, Bay Village, OH 44140.
New Student Registration
When registering your student select the correct school (Normandy K-2, Westerly 3-4, Middle School 5-8, High School 9-12) as School Preference. Check the Validate Identity Box and Apply to School. All fields with the red asterisk (*) are required.
Next Steps
Communication: You will receive two emails
First Email: Welcome to Express Enrollment! Enrollment Application Received
Second Email: Welcome to the Bay Village City School District - you will receive this email once your application has been processed. This email will contain the instructions need to create a parent account and finish the registration process.
If you already have a child attending Bay Village Schools, you will NOT need to create a new account, simply add your child to your existing account.
An Access ID and Access Password is provided toward the bottom of the email (case sensitive). This information is needed when you create your parent account or to add the student to your existing account.
Process
Once you have your child added to your account, click on tab with student name and then click the blue "forms" link left navigation bar. You will then click on the "Enrollment" tab, here you should see the required forms to fill out.
All forms will be found on the Enrollment Tab.
As you complete the forms the leaf will turn from blue to either yellow or green depending on the form. Once you click submit, it should automatically take you to the next form. Reminder: A red asterisk (*) indicates field MUST be completed.
You are now ready to begin your new student registration. (You may print these instructions for a convenient reference.)
If you have questions please email Deb Tidwell at [email protected]
For registration, you will need to provide the registrar with the required information listed below.
Documents Required for Registration
Proof of Birth
- Original or Certified Copy of Birth Certificate
Parent/Guardian Identification (one of the following):
- Driver’s License
- State ID
- Passport
If you have not uploaded the following information, please place in a sealed envelope with your student's name and grade and drop in the mail slot at the Bay Village Board of Education - 377 Dover Center Road:
Proof of Residency:
A. One (1) of the following with your name and address:
- Current signed lease (rent receipts are not acceptable) or
- Proof of home ownership (settlement statement or mortgage bill)
Please note the following IMPORTANT information:
If you are residing with a Friend or Family member who lives in Bay Village and is the homeowner they MUST fill out the Owner Affidavit Form and have it notarized. If resident is leasing in Bay Village, the landlord must fill out the Owner Affidavit Form and write a letter stating that you and your child are living with the resident on the lease or you and your child’s name must be added as occupants to the lease.
B. One (1) of the following with your name and address:
All mail must be dated within 30 days of the registration.
- Utility bill
- Insurance bill
- Paycheck stub with address
- Water/Sewer bill
C. Parental Residency & Custody Affidavit *Mandatory*
Immunization and Health Records
- Copy of your child’s immunization records from their doctor
- Pre-School Physical Form(Required when registering a student in the SEED program at our Glenview Childcare and Early Learning Center)
- Kindergarten Physical Form (Suggested when registering a new kindergarten student).
Custody Papers – Finalized with court stamp (if applicable):
School Records (for NEW 1st – 12th graders)
- Last report card / Grades in Progress / Withdrawal Grades
- Official Transcripts (High School Students)
- Test Scores: State and Standardized
Special Education Students
- IEP AND ETR (current copies)
- 504 Plan (current copy)